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The official website of the HHMI Science Education Alliance-Phage Hunters Advancing Genomics and Evolutionary Science program.

Faculty Information

Welcome

Welcome to the Faculty Information page. This page is intended to be a one-stop hub for SEA-PHAGES faculty members to find what they need. If you don't see something here that you think should be here, use the Contact Us link below to let us know.

Some basics:

Timeline: 2017-2018 (for current schools)

Below is a timeline of important dates for the 2017-2018 academic year, with appropriate supporting links and documents.

Cohort 10 members: please click here to show dates specific to you.

Cohort 11 members should click here to view important training and preparation dates for the 2018-2019 academic year.

Date Event/Item Add
Nov 18, 2016 Cohort 10 Application Deadline *
Add to calendar 11/18/2016 11/18/2016 America/New_York Cohort 10 Application Deadline SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_6
Jan 26, 2017
Details
Orientation Webinar Option A **
Add to calendar 01/26/2017 01/26/2017 America/New_York Orientation Webinar Option A The webinar covers the plans and expectations for your first year of implementing the SEA-PHAGES course, as well as offers some time for you to ask questions. Instructions to connect to the webinar have been provided by email. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_39
Jan 30, 2017
Details
Orientation Webinar Option B **
Add to calendar 01/30/2017 01/30/2017 America/New_York Orientation Webinar Option B The webinar covers the plans and expectations for your first year of implementing the SEA-PHAGES course, as well as offers some time for you to ask questions. Instructions to connect to the webinar have been provided by email. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_40
Mar 16, 2017
Details
Submit Completed PITS Assessment IRB Approval Letter **
Add to calendar 03/16/2017 03/16/2017 America/New_York Submit Completed PITS Assessment IRB Approval Letter Implementing the SEA-PHAGES program assessment survey (PITS Survey) at your university requires appropriate IRB approval. We currently have in place an IRB approval from the Indiana University of Pennsylvania Institutional Review Board stating that compliance by your institution can be satisfied by a simple letter from you and co-signed by your Department Head (or Dean, Vice Dean or Provost) stating that you are aware of this data collection process in the SEA-PHAGES course. To download this IRB Approval Letter, go to the Program Assessment section of the Faculty Info Page, below. You will need to print the attached letter with your institution’s letterhead, have it signed by yourself and your Department Head, then scanned and emailed back to us at info@seaphages.org, by March 16, 2017. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_41
Mar 16, 2017
Details
Identify 2017 Symposium Participant & Phage Discovery Workshop Trainees: for Cohort 10 only **
Add to calendar 03/16/2017 03/16/2017 America/New_York Identify 2017 Symposium Participant & Phage Discovery Workshop Trainees: for Cohort 10 only For Cohort 10: Use this link to register for the 2017 Symposium and Phage Discovery Workshop. HHMI Travel Services will use this information to contact the participants and begin arranging travel. Link: You may copy and paste this link into a web browser: https://www.surveymonkey.com/r/seacohort10 or you may click the active link within the timeline. Details of events: Symposium: (June 9 - 11, 2017) Attendee: One faculty member from your institution is invited to attend the 2017 Symposium Costs: HHMI will cover the cost of travel to and from the meeting, and provide lodging and meals throughout the symposium. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Symposium). 2017 Phage Discovery Workshop (June 24 - 30, or July 8 - July 14) Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_43
Apr 1 - Jun 1, 2017
Details
Order Phage Discovery Lab Supplies **
Add to calendar 04/01/2017 06/01/2017 America/New_York Order Phage Discovery Lab Supplies The SEA Team has generated guidelines to assist you in planning and ordering supplies for the Phage Discovery component of the course. Please review the attached documents, which include the full supplies list, ordering guidelines, and HHMI-negotiated Fisher Scientific pricing that is extended to you. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_44
Jun 9 - Jun 11, 2017
Details
Attend 9th SEA-PHAGES Symposium **
Add to calendar 06/09/2017 06/11/2017 America/New_York Attend 9th SEA-PHAGES Symposium Details of events: Symposium: (June 9 - 11, 2017) Attendee: One faculty member from your institution is invited to attend the 2017 Symposium Costs: HHMI will cover the cost of travel to and from the meeting, and provide lodging and meals throughout the symposium. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Symposium). SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_46
Jun 24 - Jun 30, 2017
Details
Phage Discovery Workshop Option A **
Add to calendar 06/24/2017 06/30/2017 America/New_York Phage Discovery Workshop Option A Details of events: 2017 Phage Discovery Workshop (June 24 - 30, or July 8 - July 14) Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_47
Jul 8 - Jul 14, 2017
Details
Phage Discovery Workshop Option B **
Add to calendar 07/08/2017 07/14/2017 America/New_York Phage Discovery Workshop Option B Details of events: 2017 Phage Discovery Workshop (June 24 - 30, or July 8 - July 14) Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_48
Jul 17 - Aug 31, 2017
Details
Prepare & Test Reagents for Phage Discovery **
Add to calendar 07/17/2017 08/31/2017 America/New_York Prepare & Test Reagents for Phage Discovery The SEA Team has provided you with a Reagent Prep Guide, which includes guidelines to prepare and test your reagents and biological for the Phage Discovery component of the course. Use the link provided to review these recommendations, which include when to begin and what to test. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_49
Jul 17 - Aug 31, 2017
Details
Receive Shipment of Biologicals from Program **
Add to calendar 07/17/2017 08/31/2017 America/New_York Receive Shipment of Biologicals from Program You will be inform of a short window of time when you can expect to receive your biologicals from the program. Instructions on how to handle these biologicals are included in "Prepare & Test Reagents for Phage Discovery" SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_50
Sep 18 - Oct 31, 2017
Details
Virtual Site Visit with SEA Team **
Add to calendar 09/18/2017 10/31/2017 America/New_York Virtual Site Visit with SEA Team The SEA Team will arrange for a time early in your first implementation of the Phage Discovery component of the course to check-in with you, via video-conferencing. This meeting is intended to provided you with an opportunity to share your successes and challenges, and for us to learn how to best assist you. To connect, click on this event on the timeline. The link will become active closer to the date. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_52
Sep 29, 2017 Deadline to Add Fall Section Data to seaphages.org
Add to calendar 09/29/2017 09/29/2017 America/New_York Deadline to Add Fall Section Data to seaphages.org SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_51
Oct 3, 2017
Details
Identify Bioinformatics Workshop Trainees **
Add to calendar 10/03/2017 10/03/2017 America/New_York Identify Bioinformatics Workshop Trainees Once activated, use this link to register for the 2017 Bioinformatics Workshop. HHMI Travel Services will use this information to contact the participants and begin arranging travel. Details of events: Date: Dec 8 - 12, 2017 Venue: HHMI HQ in Chevy Chase, MD Atendees: Two faculty members from your institution, who will teach the Bioinformatics component of the SEA PHAGES course, are invited to attend the Bioinformatics workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Bioinformatics component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Bioinformatics Workshop). SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_53
Nov 1, 2017
Details
Receive Archiving Materials from Program
Add to calendar 11/01/2017 11/01/2017 America/New_York Receive Archiving Materials from Program You will receive a request to provide the number of lysates you have prepared and will archive at the University of Pittsburgh. You will then be sent the appropriate number of cryo-tubes for archiving. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_54
Nov 1 - Dec 1, 2017 Install software for Bioinformatics Workshop and Semester **
Add to calendar 11/01/2017 12/01/2017 America/New_York Install software for Bioinformatics Workshop and Semester SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_57
Nov 21, 2017
Details
Submit DNA Samples [Semester Schools]
Add to calendar 11/21/2017 11/21/2017 America/New_York Submit DNA Samples [Semester Schools] Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_55
Nov 21 - Dec 15, 2017
Details
Submit Lysates for Archiving
Add to calendar 11/21/2017 12/15/2017 America/New_York Submit Lysates for Archiving The University of Pittsburgh has agreed to house the archive of lysates for phages found through the SEA-PHAGES program, and to distribute samples when necessary. Please review the guidelines provided in Archiving Instructions before you begin the process to archive your institution’s phages. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_56
Dec 8 - Dec 12, 2017
Details
Bionformatics Workshop **
Add to calendar 12/08/2017 12/12/2017 America/New_York Bionformatics Workshop An intensive week-long workshop where new SEA-PHAGES faculty members learn the basics of the second semester of the course. Topics include auto-annotating a genome, adding or deleting genes, calling tRNAs, refining start-site calls, merging annotations, determining functions, and comparative genomics. The two major programs used are DNA Master and Phamerator, both of which participants should be well-acquainted with by the end of the workshop. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_59
Dec 11, 2017
Details
Students Complete Fall Semester PITS Survey [Semester Schools]
Add to calendar 12/11/2017 12/11/2017 America/New_York Students Complete Fall Semester PITS Survey [Semester Schools] The Persistence in the Sciences (PITS) Survey is one of the major assessment tools used SEA-PHAGES-wide. As with any survey, having more respondents is incredibly valuable, as is the institution-specific output data when making the case to administrators or colleagues that this class is worthwhile. Please have as many of your students as possible complete the survey! SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_58
Jan 9, 2018
Details
Submit DNA Samples [Quarter Schools]
Add to calendar 01/09/2018 01/09/2018 America/New_York Submit DNA Samples [Quarter Schools] Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_60
Jan 30, 2018 Deadline to Add Spring Section Data to seaphages.org
Add to calendar 01/30/2018 01/30/2018 America/New_York Deadline to Add Spring Section Data to seaphages.org SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_61
Mar 15, 2018 Identify 2018 Symposium & Faculty Meeting attendees
Add to calendar 03/15/2018 03/15/2018 America/New_York Identify 2018 Symposium & Faculty Meeting attendees SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_62
May 2, 2018
Details
Submit Student Abstract for 2018 Symposium
Add to calendar 05/02/2018 05/02/2018 America/New_York Submit Student Abstract for 2018 Symposium Who Should Submit an Abstract? • Each school with student participant(s) for the 2018 SEA Symposium is expected to submit one scientific abstract about actinobacteriophage work accomplished by students this year. This abstract will be presented during the poster session by the students attending the symposium. One poster space will be set aside for each participating school. • Each school may also submit an additional abstract, to be presented by the attending faculty. Due to space restriction, a limited number of these posters will be selected for presentation at the poster session. • As you submit each abstract, we encourage you to also indicate that you would like your abstract to be considered for a talk. Each of these abstracts will be reviewed and considered for a 12-minute talk. Note that abstracts selected for a talk will also be presented at the poster session. Abstract Guidelines: • Abstract titles can be up to 200 characters long. • Abstract body text can be up to 3,000 characters long. • You will need to upload a photo (headshot) for each of the poster presenters when submitting an abstract. Poster Guidelines: • Note that even if your abstract is selected for a talk, you will also present a poster. • The final poster dimensions must fit into an area no larger than 4’ x 4’. • The poster heading should include a title, names of authors, and the name of your institution. You may find logo graphics for SEA-PHAGES as well as HHMI here: https://seaphages.org/logo/ How to Submit an Abstract: • To submit an abstract for the meeting, you must be a verified SEA-PHAGES faculty member, and you must log in to seaphages.org. After doing so, you can use the link in this timeline to submit an abstract. Alternatively, go to your institution's page and follow the link found there: http://seaphages.org/abstracts/submit/31   When to Submit an Abstract: • The abstract submission deadline has been extended to Wednesday, May 2, 2018 SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_63
May 11, 2018
Details
Students Complete Spring Semester PITS Survey [Semester Schools]
Add to calendar 05/11/2018 05/11/2018 America/New_York Students Complete Spring Semester PITS Survey [Semester Schools] On the 16th of April you will receive a link to the PITS survey that needs to be distributed to your students. The survey takes 15 minutes to do and allows us to assess the outcomes of the SEA-PHAGES course as a research experience. The survey should be done during the last two weeks of class. If you do not find the link in your inbox on the 16th of April please check your spam or junk mail folder. If you still cannot find it please contact David Hanauer at hanauer@pitt.edu and he will work with you to find a solution. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_64
May 15, 2018
Details
Submit Genome Annotations for Quality Control
Add to calendar 05/15/2018 05/15/2018 America/New_York Submit Genome Annotations for Quality Control Please submit your final DNA Master files, Author List, and Cover Sheet for phages sequenced and annotated during the 2017-18 school year by this date. More information on submitting annotations can be found in Chapter 12 of the Annotation Guide. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_65
Jun 8 - Jun 10, 2018
Details
Attend 10th SEA Symposium
Add to calendar 06/08/2018 06/10/2018 America/New_York Attend 10th SEA Symposium Details of events: Symposium: (June 8- 10, 2018) Attendee: One faculty member from your institution is invited to attend the 2018 Symposium Costs: HHMI will cover the cost of travel to and from the meeting, and provide lodging and meals throughout the symposium. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Symposium). SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_76
Jun 10 - Jun 12, 2018 SEA Faculty Meeting
Add to calendar 06/10/2018 06/12/2018 America/New_York SEA Faculty Meeting SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_95

Timeline: 2018-2019 (for current and incoming schools)

Below is a timeline of important dates for the upcoming 2018-2019 academic year, with appropriate supporting links and documents.

Members of Cohort 11 should pay particular attention to the double-asterisk (**) items.

Dates for the current academic year are above.

Click here to hide/show events for new schools, useful for seeing program-wide dates only.

Date Event/Item Add
Nov 16, 2017
Details
Deadline for Cohort 11 Applications *
Add to calendar 11/16/2017 11/16/2017 America/New_York Deadline for Cohort 11 Applications We are welcoming applications for Cohort 11 to join the SEA-PHAGES program during the 2018-19 academic year. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_68
Jan 25, 2018
Details
Orientation Webinar Option A **
Add to calendar 01/25/2018 01/25/2018 America/New_York Orientation Webinar Option A A live webinar will be led by program leadership, and will cover the goals and expectations for the upcoming year, as well as offer some time for you to ask questions. The webinars are scheduled for: January 25, 2018 at 10 am US Eastern Standard Time (3 pm GMT) January 30, 2018 at 3 pm US Eastern Standard Time (8 pm GMT) You may attend either session. You may access the live webinars by using the following links: January 25, 10 AM EST Join WebEx meeting https://hhmi.webex.com/hhmi/j.php?MTID=m484c22fbb62602431f2ddbb631886cda Meeting number: 645 688 983 Join by phone +1-855-282-6330 US TOLL FREE +1-415-655-0003 US TOLL Access code: 641 137 719 January 30, 3 PM EST Join WebEx meeting https://hhmi.webex.com/hhmi/j.php?MTID=m4124fcc746a3abdedd11e75851da93c6 Meeting number: 643 176 750 Join by phone +1-855-282-6330 US TOLL FREE +1-415-655-0003 US TOLL Access code: 640 986 577 SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_69
Jan 30, 2018
Details
Orientation Webinar Option B **
Add to calendar 01/30/2018 01/30/2018 America/New_York Orientation Webinar Option B A live webinar will be led by program leadership, and will cover the goals and expectations for the upcoming year, as well as offer some time for you to ask questions. The webinars are scheduled for: January 25, 2018 at 10 am US Eastern Standard Time (3 pm GMT) January 30, 2018 at 3 pm US Eastern Standard Time (8 pm GMT) You may attend either session. You may access the live webinars by using the following links: January 25, 10 AM EST Join WebEx meeting https://hhmi.webex.com/hhmi/j.php?MTID=m484c22fbb62602431f2ddbb631886cda Meeting number: 645 688 983 Join by phone +1-855-282-6330 US TOLL FREE +1-415-655-0003 US TOLL Access code: 641 137 719 January 30, 3 PM EST Join WebEx meeting https://hhmi.webex.com/hhmi/j.php?MTID=m4124fcc746a3abdedd11e75851da93c6 Meeting number: 643 176 750 Join by phone +1-855-282-6330 US TOLL FREE +1-415-655-0003 US TOLL Access code: 640 986 577 SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_70
Mar 1 - Mar 31, 2018 Order Phage Discovery Lab Supplies **
Add to calendar 03/01/2018 03/31/2018 America/New_York Order Phage Discovery Lab Supplies SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_74
Mar 15, 2018
Details
Submit Completed PITS Assessment IRB Approval Letter **
Add to calendar 03/15/2018 03/15/2018 America/New_York Submit Completed PITS Assessment IRB Approval Letter Implementing the SEA-PHAGES program assessment survey (PITS Survey) at your university requires appropriate IRB approval. We currently have in place an IRB approval from the Indiana University of Pennsylvania Institutional Review Board stating that compliance by your institution can be satisfied by a simple letter from you and co-signed by your Department Head (or Dean, Vice Dean or Provost) stating that you are aware of this data collection process in the SEA-PHAGES course. To download this IRB Approval Letter, go to the Program Assessment section of the Faculty Info Page, below. You will need to print the attached letter with your institution’s letterhead, have it signed by yourself and your Department Head, then scanned and emailed back to us at info@seaphages.org, by March 15, 2018. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_71
Mar 15, 2018
Details
Identify 2018 Symposium & Faculty Meeting Participant, & Phage Discovery Workshop Trainees: for Cohort 11 only **
Add to calendar 03/15/2018 03/15/2018 America/New_York Identify 2018 Symposium & Faculty Meeting Participant, & Phage Discovery Workshop Trainees: for Cohort 11 only Below is information for upcoming meetings, and we encourage you to begin identifying attendees for all 3 meetings. Symposium & Faculty Meeting (June 8 - 12, 2018) Attendee: One faculty member from your institution is invited to attend the 2018 Symposium and Faculty Meeting. The symposium is scheduled for June 8 - 10 at HHMI’s Janelia Research Campus in Ashburn, VA, and the Faculty Meeting is scheduled for June 10 - 12 at HHMI’s headquarters in Chevy Chase Maryland. Attendees will be bussed from the symposium to the faculty meeting. Phage Discovery Workshop (June 23 - June 29, or July 7 - July 13, 2018) Attendee(s): Two faculty members from your institution, who will teach the Phage Discovery component of the SEA-PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshop sessions in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Note that it is not essential for all participants from each school to attend the same workshop session, but it is recommended. Costs: HHMI will cover the cost of travel to and from the meetings, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). International members will be expected to contribute towards the costs of travel, as described in the Acceptance Letter. You may use this link to indicate your attendees for the upcoming meetings:https://www.surveymonkey.com/r/seacohort11, which should be complete by March 15, 2018. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_72
Mar 15, 2018 Complete Materials Transfer Agreement **
Add to calendar 03/15/2018 03/15/2018 America/New_York Complete Materials Transfer Agreement SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_73
Apr 1 - May 31, 2018
Details
Receive, Prepare, and Test Biologicals for Phage Discovery **
Add to calendar 04/01/2018 05/31/2018 America/New_York Receive, Prepare, and Test Biologicals for Phage Discovery Instructions for receiving and reviving biologicals from the program are included in the April Announcement sent to Cohort 11 primary faculty by email. You will be inform of a short window of time when you can expect to receive your biologicals from the program. Upon receiving these biologicals (bacteria and phage), you will propagate, test, and store them. Instructions on how to handle these biologicals are included in "Reagent Prep Guide" below. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_75
Jun 8 - Jun 10, 2018 10th SEA Symposium **
Add to calendar 06/08/2018 06/10/2018 America/New_York 10th SEA Symposium SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_66
Jun 10 - Jun 12, 2018 SEA Faculty Meeting **
Add to calendar 06/10/2018 06/12/2018 America/New_York SEA Faculty Meeting SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_96
Jun 23 - Jun 29, 2018
Details
Phage Discovery Workshop Option A **
Add to calendar 06/23/2018 06/29/2018 America/New_York Phage Discovery Workshop Option A Details of events: 2018 Phage Discovery Workshop (June 23 - 29, or July 7 - July 13) Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_77
Jul 7 - Jul 13, 2018
Details
Phage Discovery Workshop Option B **
Add to calendar 07/07/2018 07/13/2018 America/New_York Phage Discovery Workshop Option B Details of events: 2018 Phage Discovery Workshop (June 23 - 29, or July 7 - July 13) Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_78
Sep 1 - Nov 1, 2018
Details
Virtual Site-Visit with SEA Team **
Add to calendar 09/01/2018 11/01/2018 America/New_York Virtual Site-Visit with SEA Team The SEA Team will arrange for a time early in your first implementation of the Phage Discovery component of the course to check-in with you, via video-conferencing. This meeting is intended to provided you with an opportunity to share your successes and challenges, and for us to learn how to best assist you. Instructions to connect will be provided by email. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_79
Sep 28, 2018 Deadline to Add Fall Section Data to seaphages.org
Add to calendar 09/28/2018 09/28/2018 America/New_York Deadline to Add Fall Section Data to seaphages.org SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_80
Oct 2, 2018
Details
Identify Bioinformatics Workshop Trainees **
Add to calendar 10/02/2018 10/02/2018 America/New_York Identify Bioinformatics Workshop Trainees Once activated, use this link to register for the 2018 Bioinformatics Workshop. HHMI Travel Services will use this information to contact the participants and begin arranging travel. Details of events: Date: Dec 10 - 14, 2018 Venue: HHMI HQ in Chevy Chase, MD Atendees: Two faculty members from your institution, who will teach the Bioinformatics component of the SEA PHAGES course, are invited to attend the Bioinformatics workshops in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Bioinformatics component. If spaces are available, an invitation will be sent to the third person. Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Bioinformatics Workshop). SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_81
Nov 1, 2018
Details
Receive Archiving Materials from Program
Add to calendar 11/01/2018 11/01/2018 America/New_York Receive Archiving Materials from Program Once you have entered information on phagesDB for all phage lysates to be archived, you should submit a request for archiving materials to the University of Pittsburgh. Instructions for doing so are provided in the link within the Timeline. You will then be sent the appropriate number of cryo-tubes for archiving. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_82
Nov 1 - Dec 1, 2018 Install software for Bioinformatics Workshop and Semester **
Add to calendar 11/01/2018 12/01/2017 America/New_York Install software for Bioinformatics Workshop and Semester SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_83
Nov 15 - Dec 14, 2018
Details
Submit Lysates for Archiving
Add to calendar 11/15/2018 12/14/2018 America/New_York Submit Lysates for Archiving The University of Pittsburgh will house the archive of lysates for phages found through the SEA-PHAGES program, and to distribute samples when necessary. Please review the guidelines provided in Archiving Instructions before you begin the process to archive your institution’s phages. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_85
Nov 16, 2018
Details
Submit DNA Samples [Semester Schools]
Add to calendar 11/16/2018 11/16/2018 America/New_York Submit DNA Samples [Semester Schools] Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_84
Dec 10 - Dec 14, 2018
Details
Bioinformatics Workshop **
Add to calendar 12/10/2018 12/14/2018 America/New_York Bioinformatics Workshop An intensive week-long workshop where new SEA-PHAGES faculty members learn the basics of the second semester of the course. Topics include auto-annotating a genome, adding or deleting genes, calling tRNAs, refining start-site calls, merging annotations, determining functions, and comparative genomics. The two major programs used are DNA Master and Phamerator, both of which participants should be well-acquainted with by the end of the workshop. SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_86
Dec 10, 2018
Details
Students Complete Fall Semester PITS Survey [Semester Schools]
Add to calendar 12/10/2018 12/10/2018 America/New_York Students Complete Fall Semester PITS Survey [Semester Schools] The Persistence in the Sciences (PITS) Survey is one of the major assessment tools used SEA-PHAGES-wide. As with any survey, having more respondents is incredibly valuable, as is the institution-specific output data when making the case to administrators or colleagues that this class is worthwhile. Please have as many of your students as possible complete the survey! SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_87
Jan 8, 2019
Details
Submit DNA Samples [Quarter Schools]
Add to calendar 01/08/2019 01/08/2019 America/New_York Submit DNA Samples [Quarter Schools] Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_88
Jan 30, 2019 Deadline to Add Spring Section Data to seaphages.org
Add to calendar 01/30/2019 01/30/2019 America/New_York Deadline to Add Spring Section Data to seaphages.org SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_89
Mar 15, 2019 Identify 2019 Symposium attendees
Add to calendar 03/15/2019 03/15/2019 America/New_York Identify 2019 Symposium attendees SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_90
Apr 24, 2019 Submit Student Abstract for 2019 Symposium
Add to calendar 04/24/2019 04/24/2019 America/New_York Submit Student Abstract for 2019 Symposium SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_91
May 10, 2019
Details
Students Complete Spring Semester PITS Survey [Semester Schools]
Add to calendar 05/10/2019 05/10/2019 America/New_York Students Complete Spring Semester PITS Survey [Semester Schools] On the 16th of April you will receive a link to the PITS survey that needs to be distributed to your students. The survey takes 15 minutes to do and allows us to assess the outcomes of the SEA-PHAGES course as a research experience. The survey should be done during the last two weeks of class. If you do not find the link in your inbox on the 16th of April please check your spam or junk mail folder. If you still cannot find it please contact David Hanauer at hanauer@pitt.edu and he will work with you to find a solution. SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_92
May 15, 2019
Details
Submit Genome Annotations for Quality Control
Add to calendar 05/15/2019 05/15/2019 America/New_York Submit Genome Annotations for Quality Control Please submit your final DNA Master files, Author List, and Cover Sheet for phages sequenced and annotated during the 2018-19 school year by this date. More information on submitting annotations can be found in Bioinformatics Guide SEA-PHAGES Program info@seaphages.org true MM/DD/YYYY seaphages_event_93
Jun 7 - Jun 9, 2019 Attend 11th SEA Symposium
Add to calendar 06/07/2019 06/09/2019 America/New_York Attend 11th SEA Symposium SEA-PHAGES Program info@seaphages.org false MM/DD/YYYY seaphages_event_94

Bioinformatics Component

Software Overview (Required and Add-ons)

Required Software to Install:

Optional software:

  • The SEA-PHAGES Virtual Machine
    • The SEA VM is an Ubuntu disc image with the programs Phamerator, Starterator, Newbler, AceUtil and Consed and associated databases pre-installed. The SEA-PHAGES Virtual Machine download is a ~4.6 Gb .zip file, so downloading it will take some time. Unpacked, the file is ~12 Gb.

Download SEA-PHAGES Virtual Machine

Course Material

Old Material (2017 and earlier)


* These documents were generated wholly or in part through work done at the 2016 SEA-PHAGES Faculty Retreat and Workshop.  Many thanks to the faculty members who helped craft them!

Modifying/Enhancing Your SEA-PHAGES Implementation

Potential Changes to Wet Lab Procedures

Advanced Experiments/Ideas

Community Research Projects

Adding Sections at Your Institution

Other Helpful Tips

  • Using Inkscape—a free graphics tool—to import, edit, and produce high-quality Phamerator maps*
  • Using the Phage Enzyme Tools: A video tutorial that shows one way to interpret your restriction digest results

* These documents were generated wholly or in part through work done at the 2016 SEA-PHAGES Faculty Retreat and Workshop.  Many thanks to the faculty members who helped craft them!

Applying to Join

Applications are accepted yearly.  Each year, 12-20 new schools are added to the program as the latest cohort.  Generally, applications are due late Oct to mid Nov for the following academic year, but check the timeline above for precise dates.

Apply for 2017-18 Now

All application materials are available at HHMI's Science Education Alliance website.

Onboarding

Note that PhagesDB.org and seaphages.org use the same user database, so if you've created an account on either site, it will work on the other as well.

Creating / updating an account at seaphages.org

The webinar covers the plans and expectations for your first year of implementing the SEA-PHAGES course, as well as offers some time for you to ask questions. Instructions to connect to the webinar have been provided by email.
The webinar covers the plans and expectations for your first year of implementing the SEA-PHAGES course, as well as offers some time for you to ask questions. Instructions to connect to the webinar have been provided by email.
Implementing the SEA-PHAGES program assessment survey (PITS Survey) at your university requires appropriate IRB approval. We currently have in place an IRB approval from the Indiana University of Pennsylvania Institutional Review Board stating that compliance by your institution can be satisfied by a simple letter from you and co-signed by your Department Head (or Dean, Vice Dean or Provost) stating that you are aware of this data collection process in the SEA-PHAGES course.
To download this IRB Approval Letter, go to the Program Assessment section of the Faculty Info Page, below.
You will need to print the attached letter with your institution’s letterhead, have it signed by yourself and your Department Head, then scanned and emailed back to us at info@seaphages.org, by March 16, 2017.
For Cohort 10: Use this link to register for the 2017 Symposium and Phage Discovery Workshop. HHMI Travel Services will use this information to contact the participants and begin arranging travel.

Link:
You may copy and paste this link into a web browser:
https://www.surveymonkey.com/r/seacohort10
or you may click the active link within the timeline.


Details of events:

Symposium: (June 9 - 11, 2017)
Attendee: One faculty member from your institution is invited to attend the 2017 Symposium
Costs: HHMI will cover the cost of travel to and from the meeting, and provide lodging and meals throughout the symposium. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Symposium).

2017 Phage Discovery Workshop (June 24 - 30, or July 8 - July 14)
Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person.
Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop).
The SEA Team has generated guidelines to assist you in planning and ordering supplies for the Phage Discovery component of the course. Please review the attached documents, which include the full supplies list, ordering guidelines, and HHMI-negotiated Fisher Scientific pricing that is extended to you.

Details of events:

Symposium: (June 9 - 11, 2017)
Attendee: One faculty member from your institution is invited to attend the 2017 Symposium
Costs: HHMI will cover the cost of travel to and from the meeting, and provide lodging and meals throughout the symposium. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Symposium).

Details of events:

2017 Phage Discovery Workshop (June 24 - 30, or July 8 - July 14)
Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person.
Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop).

Details of events:

2017 Phage Discovery Workshop (June 24 - 30, or July 8 - July 14)
Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person.
Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop).
The SEA Team has provided you with a Reagent Prep Guide, which includes guidelines to prepare and test your reagents and biological for the Phage Discovery component of the course. Use the link provided to review these recommendations, which include when to begin and what to test.
You will be inform of a short window of time when you can expect to receive your biologicals from the program. Instructions on how to handle these biologicals are included in "Prepare & Test Reagents for Phage Discovery"
The SEA Team will arrange for a time early in your first implementation of the Phage Discovery component of the course to check-in with you, via video-conferencing. This meeting is intended to provided you with an opportunity to share your successes and challenges, and for us to learn how to best assist you.

To connect, click on this event on the timeline. The link will become active closer to the date.
Once activated, use this link to register for the 2017 Bioinformatics Workshop.
HHMI Travel Services will use this information to contact the participants and begin arranging travel.


Details of events:

Date: Dec 8 - 12, 2017

Venue: HHMI HQ in Chevy Chase, MD

Atendees: Two faculty members from your institution, who will teach the Bioinformatics component of the SEA PHAGES course, are invited to attend the Bioinformatics workshops in 2017. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Bioinformatics component. If spaces are available, an invitation will be sent to the third person.

Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Bioinformatics Workshop).
You will receive a request to provide the number of lysates you have prepared and will archive at the University of Pittsburgh. You will then be sent the appropriate number of cryo-tubes for archiving.
Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA.
The University of Pittsburgh has agreed to house the archive of lysates for phages found through the SEA-PHAGES program, and to distribute samples when necessary. Please review the guidelines provided in Archiving Instructions before you begin the process to archive your institution’s phages.
An intensive week-long workshop where new SEA-PHAGES faculty members learn the basics of the second semester of the course. Topics include auto-annotating a genome, adding or deleting genes, calling tRNAs, refining start-site calls, merging annotations, determining functions, and comparative genomics.

The two major programs used are DNA Master and Phamerator, both of which participants should be well-acquainted with by the end of the workshop.
The Persistence in the Sciences (PITS) Survey is one of the major assessment tools used SEA-PHAGES-wide. As with any survey, having more respondents is incredibly valuable, as is the institution-specific output data when making the case to administrators or colleagues that this class is worthwhile. Please have as many of your students as possible complete the survey!
Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA.
Who Should Submit an Abstract?
• Each school with student participant(s) for the 2018 SEA Symposium is expected to submit one scientific abstract about actinobacteriophage work accomplished by students this year. This abstract will be presented during the poster session by the students attending the symposium. One poster space will be set aside for each participating school.
• Each school may also submit an additional abstract, to be presented by the attending faculty. Due to space restriction, a limited number of these posters will be selected for presentation at the poster session.
• As you submit each abstract, we encourage you to also indicate that you would like your abstract to be considered for a talk. Each of these abstracts will be reviewed and considered for a 12-minute talk. Note that abstracts selected for a talk will also be presented at the poster session.

Abstract Guidelines:
• Abstract titles can be up to 200 characters long.
• Abstract body text can be up to 3,000 characters long.
• You will need to upload a photo (headshot) for each of the poster presenters when submitting an abstract.

Poster Guidelines:
• Note that even if your abstract is selected for a talk, you will also present a poster.
• The final poster dimensions must fit into an area no larger than 4’ x 4’.
• The poster heading should include a title, names of authors, and the name of your institution. You may find logo graphics for SEA-PHAGES as well as HHMI here: https://seaphages.org/logo/

How to Submit an Abstract:
• To submit an abstract for the meeting, you must be a verified SEA-PHAGES faculty member, and you must log in to seaphages.org. After doing so, you can use the link in this timeline to submit an abstract. Alternatively, go to your institution's page and follow the link found there: http://seaphages.org/abstracts/submit/31
 
When to Submit an Abstract:
• The abstract submission deadline has been extended to Wednesday, May 2, 2018
On the 16th of April you will receive a link to the PITS survey that needs to be distributed to your students. The survey takes 15 minutes to do and allows us to assess the outcomes of the SEA-PHAGES course as a research experience. The survey should be done during the last two weeks of class.

If you do not find the link in your inbox on the 16th of April please check your spam or junk mail folder. If you still cannot find it please contact David Hanauer at hanauer@pitt.edu and he will work with you to find a solution.
Please submit your final DNA Master files, Author List, and Cover Sheet for phages sequenced and annotated during the 2017-18 school year by this date. More information on submitting annotations can be found in Chapter 12 of the Annotation Guide.
Details of events:

Symposium: (June 8- 10, 2018)
Attendee: One faculty member from your institution is invited to attend the 2018 Symposium
Costs: HHMI will cover the cost of travel to and from the meeting, and provide lodging and meals throughout the symposium. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Symposium).
We are welcoming applications for Cohort 11 to join the SEA-PHAGES program during the 2018-19 academic year.
A live webinar will be led by program leadership, and will cover the goals and expectations for the upcoming year, as well as offer some time for you to ask questions. The webinars are scheduled for:
January 25, 2018 at 10 am US Eastern Standard Time (3 pm GMT)
January 30, 2018 at 3 pm US Eastern Standard Time (8 pm GMT)
You may attend either session.

You may access the live webinars by using the following links:

January 25, 10 AM EST
Join WebEx meeting
https://hhmi.webex.com/hhmi/j.php?MTID=m484c22fbb62602431f2ddbb631886cda
Meeting number: 645 688 983

Join by phone
+1-855-282-6330 US TOLL FREE
+1-415-655-0003 US TOLL
Access code: 641 137 719


January 30, 3 PM EST
Join WebEx meeting
https://hhmi.webex.com/hhmi/j.php?MTID=m4124fcc746a3abdedd11e75851da93c6
Meeting number: 643 176 750

Join by phone
+1-855-282-6330 US TOLL FREE
+1-415-655-0003 US TOLL
Access code: 640 986 577
A live webinar will be led by program leadership, and will cover the goals and expectations for the upcoming year, as well as offer some time for you to ask questions. The webinars are scheduled for:
January 25, 2018 at 10 am US Eastern Standard Time (3 pm GMT)
January 30, 2018 at 3 pm US Eastern Standard Time (8 pm GMT)
You may attend either session.

You may access the live webinars by using the following links:

January 25, 10 AM EST
Join WebEx meeting
https://hhmi.webex.com/hhmi/j.php?MTID=m484c22fbb62602431f2ddbb631886cda
Meeting number: 645 688 983

Join by phone
+1-855-282-6330 US TOLL FREE
+1-415-655-0003 US TOLL
Access code: 641 137 719


January 30, 3 PM EST
Join WebEx meeting
https://hhmi.webex.com/hhmi/j.php?MTID=m4124fcc746a3abdedd11e75851da93c6
Meeting number: 643 176 750

Join by phone
+1-855-282-6330 US TOLL FREE
+1-415-655-0003 US TOLL
Access code: 640 986 577
Implementing the SEA-PHAGES program assessment survey (PITS Survey) at your university requires appropriate IRB approval. We currently have in place an IRB approval from the Indiana University of Pennsylvania Institutional Review Board stating that compliance by your institution can be satisfied by a simple letter from you and co-signed by your Department Head (or Dean, Vice Dean or Provost) stating that you are aware of this data collection process in the SEA-PHAGES course.
To download this IRB Approval Letter, go to the Program Assessment section of the Faculty Info Page, below.
You will need to print the attached letter with your institution’s letterhead, have it signed by yourself and your Department Head, then scanned and emailed back to us at info@seaphages.org, by March 15, 2018.
Below is information for upcoming meetings, and we encourage you to begin identifying attendees for all 3 meetings.

Symposium & Faculty Meeting (June 8 - 12, 2018)
Attendee: One faculty member from your institution is invited to attend the 2018 Symposium and Faculty Meeting. The symposium is scheduled for June 8 - 10 at HHMI’s Janelia Research Campus in Ashburn, VA, and the Faculty Meeting is scheduled for June 10 - 12 at HHMI’s headquarters in Chevy Chase Maryland. Attendees will be bussed from the symposium to the faculty meeting.

Phage Discovery Workshop (June 23 - June 29, or July 7 - July 13, 2018)
Attendee(s): Two faculty members from your institution, who will teach the Phage Discovery component of the SEA-PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshop sessions in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Note that it is not essential for all participants from each school to attend the same workshop session, but it is recommended.

Costs: HHMI will cover the cost of travel to and from the meetings, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop). International members will be expected to contribute towards the costs of travel, as described in the Acceptance Letter.

You may use this link to indicate your attendees for the upcoming meetings:https://www.surveymonkey.com/r/seacohort11, which should be complete by March 15, 2018.
Instructions for receiving and reviving biologicals from the program are included in the April Announcement sent to Cohort 11 primary faculty by email.

You will be inform of a short window of time when you can expect to receive your biologicals from the program. Upon receiving these biologicals (bacteria and phage), you will propagate, test, and store them. Instructions on how to handle these biologicals are included in "Reagent Prep Guide" below.
Details of events:

2018 Phage Discovery Workshop (June 23 - 29, or July 7 - July 13)
Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person.
Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop).
Details of events:

2018 Phage Discovery Workshop (June 23 - 29, or July 7 - July 13)
Attendee: Two faculty members from your institution, who will teach the Phage Discovery component of the SEA PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshops in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person.
Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Phage Discovery Workshop).
The SEA Team will arrange for a time early in your first implementation of the Phage Discovery component of the course to check-in with you, via video-conferencing. This meeting is intended to provided you with an opportunity to share your successes and challenges, and for us to learn how to best assist you.

Instructions to connect will be provided by email.
Once activated, use this link to register for the 2018 Bioinformatics Workshop.
HHMI Travel Services will use this information to contact the participants and begin arranging travel.


Details of events:

Date: Dec 10 - 14, 2018

Venue: HHMI HQ in Chevy Chase, MD

Atendees: Two faculty members from your institution, who will teach the Bioinformatics component of the SEA PHAGES course, are invited to attend the Bioinformatics workshops in 2018. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Bioinformatics component. If spaces are available, an invitation will be sent to the third person.

Costs: HHMI will cover the cost of travel to and from the workshop, and provide lodging and meals throughout the workshop. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the Bioinformatics Workshop).
Once you have entered information on phagesDB for all phage lysates to be archived, you should submit a request for archiving materials to the University of Pittsburgh. Instructions for doing so are provided in the link within the Timeline. You will then be sent the appropriate number of cryo-tubes for archiving.
The University of Pittsburgh will house the archive of lysates for phages found through the SEA-PHAGES program, and to distribute samples when necessary. Please review the guidelines provided in Archiving Instructions before you begin the process to archive your institution’s phages.
Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA.
An intensive week-long workshop where new SEA-PHAGES faculty members learn the basics of the second semester of the course. Topics include auto-annotating a genome, adding or deleting genes, calling tRNAs, refining start-site calls, merging annotations, determining functions, and comparative genomics.

The two major programs used are DNA Master and Phamerator, both of which participants should be well-acquainted with by the end of the workshop.
The Persistence in the Sciences (PITS) Survey is one of the major assessment tools used SEA-PHAGES-wide. As with any survey, having more respondents is incredibly valuable, as is the institution-specific output data when making the case to administrators or colleagues that this class is worthwhile. Please have as many of your students as possible complete the survey!
Schools should make an effort to send DNA samples to the University of Pittsburgh for sequencing by this date. This is a generalized date, and we understand that different circumstances exist (flipped semesters, quarter-system schools, contamination issues, etc.). If you cannot make this deadline, please email info@seaphages.org so that we know when to expect your DNA.
On the 16th of April you will receive a link to the PITS survey that needs to be distributed to your students. The survey takes 15 minutes to do and allows us to assess the outcomes of the SEA-PHAGES course as a research experience. The survey should be done during the last two weeks of class.

If you do not find the link in your inbox on the 16th of April please check your spam or junk mail folder. If you still cannot find it please contact David Hanauer at hanauer@pitt.edu and he will work with you to find a solution.
Please submit your final DNA Master files, Author List, and Cover Sheet for phages sequenced and annotated during the 2018-19 school year by this date. More information on submitting annotations can be found in Bioinformatics Guide