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Faculty Information

This Webinar is for all faculty that are new to the Science Education Alliance. Program leadership, David Asai and Graham Hatfull, will introduce you to the educational and scientific goals of the program, and answer any questions you have about the program.
Prior to attending this webinar, please watch a brief (8 min) Introductory Video: https://seaphages.org/video/51/

A recording of the webinar is now available on the program website - click this link in the timeline to view the video.

Meeting Information for Cohort 13:

Symposium & Faculty Meeting (June 5 - 8, 2020)
Attendee: One faculty member from your institution is invited to attend the 2020 Symposium & Faculty Meeting. This meeting will be held at the National Conference Center in Ashburn, VA.

Phage Discovery Workshop (June 20 - June 26, or July 11 - July 17, 2020)
Attendee(s): Two faculty members from your institution, who will teach the Phage Discovery component of the SEA-PHAGES course, are invited to attend 1 of the 2 Phage Discovery workshop sessions in 2020. You may nominate and justify the attendance for a third person, typically a faculty member or support staff that will directly contribute towards the Phage Discovery component. If spaces are available, an invitation will be sent to the third person. Note that it is not essential for all participants from each school to attend the same workshop session, but it is recommended. These workshops will be held at the University of Maryland Baltimore County.

Note: HHMI is monitoring the SARS-CoV-2 outbreak, and is following CDC recommendations about travel. At the moment, we will continue making arrangements for our upcoming meetings as planned, and will share any changes to these plans with you. As part of the registration process, you will have the opportunity to share with us any comments or concerns you may have about traveling in relation to the current outbreak. Also note that HMI will cover the cost of travel to and from the meetings, as well as provide lodging and meals throughout. Participants will be expected to cover the cost of incidentals (e.g. meals during travel, baggage fees, or lodging not required for the meetings).

Due to limited access to labs, including by SEA Staff at HHMI and at the University of Pittsburgh, shipment of biologicals to all Cohort 13 institutions are on hold. As soon as we regain access to our labs and are able to ship biologicals to you, we will check-in with you to determine if and when you are able to receive those biologicals.

If you happen to regain access to your lab before we are able to ship the biologicals to you, we recommend that you continue with the aspects of reagent prep that do not rely on these biologicals, as described in the "Reagent Prep Guide".

Due to the on-going restrictions on travel, gatherings, and regular access to labs, we write to share with you that the Phage Discovery training workshops scheduled for this June and July have now been cancelled.

As you are aware, each of the SEA-PHAGES training workshops are essential and a requirement for implementing each component of the PHAGES research project. As such, this cancellation has implications for your upcoming academic year. We are committed to working with each of you to develop a suitable plan for moving forward, and offer the two following options for you to consider:

1. Postpone your entire implementation of the PHAGES project to the 2021-2022 academic year. In this scenario, you will be included in the Phage Discovery and Phage Genomics training workshops scheduled for the summer and winter of 2021, respectively.

2. Offer a modified project in place of Phage Discovery this coming academic year, which we will work with you to develop based on your needs, preference, and access to labs. In this scenario, you will receive your Phage Genomics training in the winter of 2020, and Phage Discovery training in the summer 2021.

We would like to speak with each of you via video conference to discuss your situation and to develop a plan suited to your needs. Please use the link below to indicate dates and times you will be available to meet in April, or contact us directly at SEA@hhmi.org

Link: https://doodle.com/poll/gtz2n6dmdtgqkhrx

Due to the on-going restrictions on travel, gatherings, and regular access to labs, we write to share with you that the Phage Discovery training workshops scheduled for this June and July have now been cancelled.

As you are aware, each of the SEA-PHAGES training workshops are essential and a requirement for implementing each component of the PHAGES research project. As such, this cancellation has implications for your upcoming academic year. We are committed to working with each of you to develop a suitable plan for moving forward, and offer the two following options for you to consider:

1. Postpone your entire implementation of the PHAGES project to the 2021-2022 academic year. In this scenario, you will be included in the Phage Discovery and Phage Genomics training workshops scheduled for the summer and winter of 2021, respectively.

2. Offer a modified project in place of Phage Discovery this coming academic year, which we will work with you to develop based on your needs, preference, and access to labs. In this scenario, you will receive your Phage Genomics training in the winter of 2020, and Phage Discovery training in the summer 2021.

We would like to speak with each of you via video conference to discuss your situation and to develop a plan suited to your needs. Please use the link below to indicate dates and times you will be available to meet in April, or contact us directly at SEA@hhmi.org

Link: https://doodle.com/poll/gtz2n6dmdtgqkhrx

A series of 2 - 4hr annotation Hackathons will be hosted by SMART and Expedited Submitters to support our community of SEA faculty members refresh their annotation skills ahead of the Spring semester. Each hackathon will focus of particular topics, with attendees having pre-registered to attend. Information about each hackathn is available on the forums (and at this link: https://seaphages.org/forums/forum/187/)

All SEA Faculty, and all of your PHAGES and GENES students from this academic year, are invited to attend the 2021 SEA Symposium.

On March 1, 2021, all SEA Faculty will receive a registration link to be distributed to your respective PHAGES and GENES students. All SEA faculty and students who wish to attend the symposium must register by March 12, 2021.

Below are FAQs regarding symposium abstract and poster.

1. Who should submit posters?
SEA Faculty are responsible for submitting all abstracts and posters. Poster abstracts will be submitted via the seaphages.org program website, whereas the final posters will be submitted to the meeting website. Instructions for submission will be sent separately.

2. How many posters should be submitted?
We encourage each SEA school to submit at least one poster that describes their SEA research from this academic year (Fall 2020 and/or Spring 2021). Since we are not limited by space this year, each school can submit as many posters as they have data to present. For example, if your school has multiple SEA sections, PHAGES or GENES, you may choose to submit one poster for each section or research project. Alternatively, you can choose to submit one poster that summarizes many projects. Faculty are also welcome to submit posters describing SEA-related research that goes beyond their PHAGES and GENES courses.

3. What is the format for each poster?
This year, we are asking for posters to be submitted as short video recordings of ~ 5 minutes. This will allow attendees to view poster presentations asynchronously throughout the meeting. Minimally, the video must include a visual representation of your data and an accompanying narration. For example, your video poster can be prepared as a recorded PowerPoint presentation. We encourage you and your students to be creative! Finally, please include closed captioning to your video. Contact us if you need assistance adding closed captioning.

Given that the symposium will happen early in your semester, we recognize that your poster videos will likely feature a project that is a “work in progress”. This presents a new opportunity for the SEA, allowing you and your students to discuss your work with your SEA colleagues and get feedback to inform your ongoing research. Therefore, we encourage you to include the following components in your poster, adding or subtracting from this list as you and your students see fit.
i. goal(s) of your project(s),
ii. methodology, especially if it includes techniques that are not core to the SEA projects,
iii. findings, whether they be complete data figures or early observations,
iv. research or questions that will be explored next, in the remainder of the semester or beyond,
v. questions related to your reseacrh that the SEA community (i.e. poster attendees) might be able to provide insight.
vi. and of course, the usually poster items such as your school logo and author information.

4. What is the format for the Symposium poster session?
This year we will be introducing Poster Groups. Each poster group will consist of ~ 5 faculty members who have co-authored posters. As a member of a poster group, you and your students should plan to view and provide feedback for posters of your cluster members. Of course, you and your students should also plan to visit many other posters! Schools will be notified of poster group assignments by April 2.

There will be two formal poster sessions, one on Saturday and another on Sunday, providing dedicated time for attendees to view poster videos. However, posters will be available for viewing throughout the symposium. A chat feature will be available for each poster and will be the primary way attendees and poster authors interact with one another. We encourage faculty to assign at least one poster author to be present during the session to answer questions via the chat. Ideally, multiple authors for a given poster will take turns managing the poster chat.

On the second poster session (Sunday), we will ALSO host a series of concurrent Poster Discussion sessions. In each Poster Discussion session, faculty members will gather in their poster group, via Zoom, to discuss your posters / on-going research projects. Each faculty member should invite one student representative to join them for the poster discussion session. The goal of these poster discussion sessions is for SEA researchers to support each other, learn more about the exciting science done in the SEA, and move ongoing research projects forward. A discussion guide will be provided to facilitate these discussions. Each discussion will be recorded and made available to the community at a later date.

5. Can I present my research as a talk?
Yes! We have several slots set aside for 10 minute talks (+5 minute Q&A). If you would like your poster to be considered for a talk, you can indicate so when submitting your abstract in the seaphages program website. If your poster is selected for a talk, you will be notified by March 19.

6. When are important dates?
March 16, 2021: Deadline for abstract submission on the seaphages program website
March 19, 2021: Those selected to give a 10-mintalk will be notified
April 2, 2021: Schools notified of “Poster Group” assignments
April 2, 2021: Deadline to upload Poster-videos to the symposium website.

Below are FAQs regarding symposium abstract and poster.

1. Who should submit posters?
SEA Faculty are responsible for submitting all abstracts and posters. Poster abstracts will be submitted via the seaphages.org program website, whereas the final posters will be submitted to the meeting website. Instructions for submission will be sent separately.

2. How many posters should be submitted?
We encourage each SEA school to submit at least one poster that describes their SEA research from this academic year (Fall 2020 and/or Spring 2021). Since we are not limited by space this year, each school can submit as many posters as they have data to present. For example, if your school has multiple SEA sections, PHAGES or GENES, you may choose to submit one poster for each section or research project. Alternatively, you can choose to submit one poster that summarizes many projects. Faculty are also welcome to submit posters describing SEA-related research that goes beyond their PHAGES and GENES courses.

3. What is the format for each poster?
This year, we are asking for posters to be submitted as short video recordings of ~ 5 minutes. This will allow attendees to view poster presentations asynchronously throughout the meeting. Minimally, the video must include a visual representation of your data and an accompanying narration. For example, your video poster can be prepared as a recorded PowerPoint presentation. We encourage you and your students to be creative! Finally, please include closed captioning to your video. Contact us if you need assistance adding closed captioning.

Given that the symposium will happen early in your semester, we recognize that your poster videos will likely feature a project that is a “work in progress”. This presents a new opportunity for the SEA, allowing you and your students to discuss your work with your SEA colleagues and get feedback to inform your ongoing research. Therefore, we encourage you to include the following components in your poster, adding or subtracting from this list as you and your students see fit.
i. goal(s) of your project(s),
ii. methodology, especially if it includes techniques that are not core to the SEA projects,
iii. findings, whether they be complete data figures or early observations,
iv. research or questions that will be explored next, in the remainder of the semester or beyond,
v. questions related to your reseacrh that the SEA community (i.e. poster attendees) might be able to provide insight.
vi. and of course, the usually poster items such as your school logo and author information.

4. What is the format for the Symposium poster session?
This year we will be introducing Poster Groups. Each poster group will consist of ~ 5 faculty members who have co-authored posters. As a member of a poster group, you and your students should plan to view and provide feedback for posters of your cluster members. Of course, you and your students should also plan to visit many other posters! Schools will be notified of poster group assignments by April 2.

There will be two formal poster sessions, one on Saturday and another on Sunday, providing dedicated time for attendees to view poster videos. However, posters will be available for viewing throughout the symposium. A chat feature will be available for each poster and will be the primary way attendees and poster authors interact with one another. We encourage faculty to assign at least one poster author to be present during the session to answer questions via the chat. Ideally, multiple authors for a given poster will take turns managing the poster chat.

On the second poster session (Sunday), we will ALSO host a series of concurrent Poster Discussion sessions. In each Poster Discussion session, faculty members will gather in their poster group, via Zoom, to discuss your posters / on-going research projects. Each faculty member should invite one student representative to join them for the poster discussion session. The goal of these poster discussion sessions is for SEA researchers to support each other, learn more about the exciting science done in the SEA, and move ongoing research projects forward. A discussion guide will be provided to facilitate these discussions. Each discussion will be recorded and made available to the community at a later date.

5. Can I present my research as a talk?
Yes! We have several slots set aside for 10 minute talks (+5 minute Q&A). If you would like your poster to be considered for a talk, you can indicate so when submitting your abstract in the seaphages program website. If your poster is selected for a talk, you will be notified by March 19.

6. When are important dates?
March 16, 2021: Deadline for abstract submission on the seaphages program website
March 19, 2021: Those selected to give a 10-mintalk will be notified
April 2, 2021: Schools notified of “Poster Group” assignments
April 2, 2021: Deadline to upload Poster-videos to the symposium website.

This 8-minute welcome video is for faculty members that are new to the SEA-PHAGES project.

Please note that specific times and dates mentioned in the welcome video are for illustration purposes only. Please always refer to the main timeline on this page for up-to-date information.

The webinar is scheduled for 2.30 - 3.10 pm. Feb 10, 2021.

1. From your desktop or cell: https://hhmi.zoom.us/j/95342461213?pwd=QVoyVDZDd2RxK0NZZUZIMGozYi9RUT09
Password: 1111

2. From a cell phone (if you are not able to use the link above):
US: +13017158592,,95342461213# or +19294362866,,95342461213#

3. From a standard telephone (for higher quality, dial a number based on your current location):
US: +1 301 715 8592 or +1 929 436 2866 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or 888 475 4499 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) or 877 853 5257 (Toll Free)
Meeting ID: 953 4246 1213
Password: 1111
International numbers available: https://hhmi.zoom.us/u/apOB98tBR

New SEA-PHAGES instructors are expected to attend HHMI-hosted webinars and perform ~3 hours of self-guided research at their home institutions, each week. Self-guided research for Phage Discovery will require lab access