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The official website of the HHMI Science Education Alliance-Phage Hunters Advancing Genomics and Evolutionary Science program.

SEA Faculty Meeting FAQ

As we gear up for the upcoming Faculty Meeting, below are some guidelines to help you prepare. Included are guidelines for the following:

REGISTRATION

Who should register?
All SEA faculty are invited to register and attend to 2021 SEA Faculty Meeting.

How do I register?
All SEA faculty members will receive instructions to register for the Faculty Meeting by email on May 10, 2021. If you are a SEA faculty member and need these instructions, please contact us at info@seaphages.org. Registration closes on May 14, 2021.
 

POSTERS

Who should submit posters?
SEA Faculty Members who are attending the Faculty Meeting are invited to submit an abstract and present a poster. Poster abstracts will be submitted via the seaphages.org program website by May 19, 2021, whereas the final posters will be uploaded to the Faculty Meeting website by June 6, 2021. Instructions for abstract and poster submissions are provided below.

How many posters should be submitted?
Faculty can submit as many posters as they have data or information to present. Posters can describe SEA-related course implementation, pedagogy, or research, the scope of which can go beyond the PHAGES and GENES courses. For example, faculty members who developed and published teaching resources on QUBES are all invited to present a poster.

What is the format for each poster?
Posters to be submitted as short video recordings of ~ 5 minutes. This will allow attendees to view poster presentations asynchronously before, throughout, and after the meeting. Minimally, the video must include a visual representation of your data and an accompanying narration. For example, your video poster can be prepared as a recorded PowerPoint presentation. We encourage you to add closed captioning for your video. The University of Washington's recommendations for doing so using free online tools can be viewed here.


What should I include in my abstract(s) and poster(s)?
We encourage you to include the following items in your poster, adding or subtracting from this list as you see fit.
i. goal(s) of your project(s),
ii. methodology, especially if it includes techniques that are not core to the SEA projects,
iii. findings, whether they be complete data figures or early observations,
iv. research or questions that will be explored next,
v. questions related to your project that the SEA community (i.e., poster attendees) might be able to provide insight.
vi. and of course, the usual poster items such as your school logo, poster title, and author information.
Your abstract will represent a summary of what will be included in your poster and can primarily focus on items i, iii, iv from the list below. There is a 3,000 character-limit for abstracts.

What is the format for the poster session?

While posters will be available for asynchronous viewing throughout the meeting, we will host 3 back-to-back 15-min poster sessions on Monday, June 7, for "live" poster presentations. Each poster session will feature 7 - 8 posters being presented concurrently, with each poster presenter assigned a Zoom room that attendees can join. During the 15 minutes, the poster presenter will provide a ~ 5-minute live runthrough of their poster, and will then take questions from the audience for the remaining 10 minutes. After the 15 minutes are up, all Zoom rooms for that poster session will close, and the next poster session will begin.

How do I submit my abstract(s)?
Once you are signed in at seaphages.org, links to add, modify, or view an abstract are provided at the top of your institution page. Abstracts should be submitted by May 19, 2021.

How do I submit my poster(s)?
Once you have submitted your abstracts, SEA staff will send you a unique link for each poster. With this unique link, you will be able to upload your video poster to the Faculty Meeting website, either by submitting a hyperlink to the poster-video or by uploading the poster-video file. There are 4 steps to uploading your video-poster. A Step-by-Step guide can be downloaded here. Video-posters should be submitted by June 6, 2021.
 

TALKS  

If you would like your abstract to be considered for a talk, you can indicate so during abstract submission. If your abstract is selected for a talk, you will be notified by May 21, 2021.

What is the format for talks?
We will host a session with several slots set aside for 12-minute faculty talks (+3 minutes for Q&A). Talks will be presented live.
There will also be several longer-format featured talks, including a keynote presentation by Professor of Psychology Judith Harackiewicz. The meeting agenda lists the dates and times for talks.

 

WORKING GROUPS & TOPICS

As with previous years, we invite SEA Faculty to submit topics that they would like discussed at the faculty meeting. Often, concurrent breakout/working groups are organized for these topics, and SEA faculty are invited to attend those of interest to them.

How do I propose a topic?
At the end of the registration process, a link will be provided to the seaphages.org forums where you can propose topics. You can also access the forums directly HERE.

What topics can I propose?
We welcome all topics, and encourage you to propose topics that will benefit from communty input or that will benefit the community. In the past, topics have included those on phage biology, collaborative research projects and tools, pedagogical tools, hackathons, and course implementation tips.
 

OTHER

How will symposium attendees be able to interact?
To provide many opportunities for you and your students to connect with the SEA community, there will be multiple ways for symposium attendees to interact, suited to particular sessions. We encourage all to participate in these interactions.

  • All talks and poster sessions will be hosted as a regular Zoom meeting. As such, members of the audience have the option to ask questions verbally, or using the Q&A feature provided by Zoom.
  • We will also host events on the virtual yacht, where you can see other attendees, wander up to each other to automatically launch a video-session, and interact with objects throughout the yacht.
     

What are important dates?
May 14, 2021:           Deadline to register for the Faculty Meeting.
May 19, 2021:           Deadline for abstract submission on the sesaphages.org website.
May 21, 2021:           Those selected to give talks will be notified.
June 6, 2021:             Deadline to upload Poster-videos to the symposium website.
June 7 - 9, 2021:       Attend the symposium [scheduled from 1 - 6 pm ET]. The meeting agenda is provided on the meeting site, accessible once you have registered for the meeting.

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